GaymerX East ’19 Has Been Cancelled

To our community,

We regret to inform you that we’ve made the difficult decision to cancel GaymerX East ‘19. Due to complications with our venue, we won’t be able to hold the event on the scheduled dates nor will we be able to easily reschedule.

All contributions to our indiegogo will be refunded. If you need further assistance, please feel free to contact us at info@gaymerx.org.

Here’s what happened…

When we confirmed our event with the Microsoft Times Square Conference center, we did so following the same process we had gone through for previous years. We were given the assurance that our agreement remained the same. However, a few days ago we were informed that their procedure had changed and that they would require us to sign a new contract. Partly, it would restrict which companies were allowed to sponsor the event. Additionally, the contract wouldn’t be ready for another month.

Sponsorships pay for a big chunk of our events. Large companies –a number of whom would likely not be allowed under the new contract– have been some of the biggest sponsors of past GaymerX conventions. We are a small, all-volunteer organization, and not in a position where we can hold a convention without significant financial support. In this case, using the free venue provided to us by Microsoft would be too expensive with the new restrictions being placed on us.

This left us in the difficult position. We either wait for the contract –which if its terms were unfavorable would leave us little to no time to renegotiate before our event– or we cancel the event before it’s too late to refund our crowdfunding backers. We’re choosing to do what we believe is best for our community because we value your support so much.

While this is an unfortunate outcome, we want to be clear that we harbor no ill will toward the Microsoft Times Square Conference center. Their space is no longer suitable for GaymerX East ‘19 and while we wish we could push forward with the event, we just don’t see a way to do so.

There is no way around it, this sucks. We know how disappointing this must be to our community. We hope you can forgive us. If there’s anything you need from the organization, please feel free to email us: info@gaymerx.org. Our deepest apologies to all of you.

Katie Kaitchuck

Executive Director, GaymerX

GaymerX at PAX South 2019: Diversity Lounge and Q&A Panel

Hey, folks! Executive Director Katie Kaitchuck here to tell you about our upcoming plans this January.

I am excited to announce that GaymerX will be at PAX South 2019. You can come visit us at our booth in the Diversity Lounge on the North end of Level 2. Come pick up your pronoun ribbons and say hello to the team. We will also have buttons, stickers, and information about upcoming events. Just look for the bright pink table and banner!

Read moreGaymerX at PAX South 2019: Diversity Lounge and Q&A Panel

GaymerX East Player’s Guide

Let’s do a quick walkthrough of GaymerX East for this weekend!

Getting to the Venue

GaymerX East starts registration at 10AM, so make time for travel and all that to get to Time’s Square. The event takes place at the Microsoft Technology Center. This post here has useful tips for getting to the venue, and even good tips for food!

This is what the entrance to the Microsoft Technology Center looks like! The address is “11 Times Square, New York, NY 10036” but the entrance is actually on 8th street just around the corner!

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Registration

At the door you’ll be asked for your ID. If you registered through Eventbrite your name should be in the system already. We will hand you a pass that is used solely for getting in and out of the building through the building’s security. Please note that if you haven’t gotten a pass yet we are NOT selling them at the event, the event is officially sold out.

From there you will take the elevator to the 5th floor where you will be able to register and then hang out in the social lounge until the events begin. You’ll be guided as to where to go but there is also this handy dandy map!

Board Games

We STRONGLY urge people to bring one or a couple of cool board games to play in our tabletop area.  There will be some to play, but if you bring your favorite then you can show it to all the lovely people at the event! This also goes for card games and tabletop RPGS. The event can be WAY more fun when people bring a bunch of neat, interesting games that people may not have had a chance to learn before.

Video Games

We will have a BUNCH of amazing video games! Most of these will be cool indie games that you may or may not have ever played! We encourage you to try AS MANY of these games as you can during the weekend because a lot of these may be games that you won’t be able to play at home for a while. Most of the games will be brought by the developers themselves and you’ll be able to chat with them and talk about what they’ve made! Make sure that you EXPLORE as much as possible because there will be games all over the place and you’re gonna wanna find them all!

Panels and Talks

We have a TON of programming so whether you wanna check out 1 or 20 panels this weekend, we’ve got you covered! At most times there will be 1-3 sessions running in the 6th floor. Check out the handy dandy schedule app Sched to learn all about these amazing panels and the awesome people on them! Make sure you plan ahead, even if it’s just taking 10 minutes at the start of the day to check out the schedule. It’ll prevent that moment after the show where you regret missing your favorite speaker or topic.

HAVE FUN

GaymerX East is going to be an event where we can all let loose and have fun and make new friends and learn new stuff! Make sure to be friendly and kind to each other and abide by the Code of Conduct which is a handy tool for interacting with new folks! Also, keep in mind this is our first New York event ever and we’re new to the space, so bare with us and let us know if there’s anything you need!

After Party

On Sunday night, we will all head to the Iron Bar & Lounge, just 3 tiny blocks from the venue. There, we’ll be treated to an amazing show by the incomparable nerdcore rapper SAMMUS, which if you haven’t heard yet you’ll definitely want to check out. To get in just bring your GaymerX East badge and you’ll get into the show AND we’ll give you a drink ticket!

** WE HAVE OPENED UP A FEW TICKETS! Because of folks at GXE wanting to bring friends, we’re opening up some tickets for the after-party! Head to gxeast.eventbrite.com to get a ticket for the after-party. If you’ve already got a GaymerX East Con-Badge, then just bring that and you get in for free.

Don’t hesitate to ask for help! We’ve got lots of awesome volunteers around (check the badge ribbons!) and the staff will also be at Con Ops for anything you need! Also, if you have any ideas, feel free to share them, we’re pretty open minded! If you have any discreet questions feel free to email info@gaymerx.org and if you have private questions to ask, feel free to email toni@gaymerx.org or see us in Con Ops!

Last chance to get your tickets for GX East and GX Australia at the lowest price!

😍Join us in NYC November 12-13 for GaymerX East!

Get your tickets before Nov 1 when prices go up by $15! Only 150 tickets left too!

http://gxeast.eventbrite.com 

Check out our little map! 😀

ALSO!

This is your LAST chance to back GX Australia and help bring queer gaming and a safe space for nerds of all kinds to Australia… check it out and consider tossing them some $!

Just check out some of the Bosses of Honor coming to GX Australia Year 2!!





Damn!! LOOK at that lineup! Go back now!

Bye!

Logitech G Scholarship to GaymerX – Open until September 28th!

Still need a ticket for GaymerX?

The Logitech G Scholarship program provides the opportunity for game students, developers, and fans to attend GaymerX Year Four (GX4) when they may not otherwise be able to do so.

To apply for a free 3 day pass to GaymerX, plus a swag bag from Logitech, head over to https://www.gaymerx.org/gx4logitechscholarship

See you all soon!

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New This Year at GaymerX – Diversity Theatre

The Expo Hall at GaymerX this year features a first, The Diversity Theater. Here companies and organizations will showcase their initiatives, offerings, and recruitment opportunities. Reinforcing the truth that diversity isn’t merely accepted in today’s game and tech industry, it’s in demand.

We’re excited about this great addition to our expo hall, where attendees can meet representatives from companies like Intel, Microsoft, LinkedIn and Patreon!

Microsoft Session: ID@Xbox Program overview 4:30 – 5:20 pm

Becoming an independent developer and shipping games is easier than it ever has been, but finding success as a developer is as challenging as ever. In this talk, you’ll learn about Microsoft’s ID@Xbox program for independent developers, as well as our take on essential issues that developers need to address during development to maximize your chances for commercial success with your game.

Stop by the Intel Booth: #504

In the Diversity Theatre:

  • Friday 1:30 – 2:20 pm
  • Saturday: 1:00 – 1:50 pm
  • Sunday: 1:00 – 1:50 pm

Linked In

In the Diversity Theatre:

  • Friday: 2:30 – 3:20 pm
  • Saturday: 12:00 – 12:50 pm

Patreon

In the Diversity Theatre:

  • Friday: 2:30 – 3:20 pm
  • Saturday: 2:00 – 2:50 pm
  • Sunday: 2:00 – 2:50 pm

Last day for hotel rooms!!

Today’s the last day to book a hotel room for GaymerX at the group rate ($145)! After this, room prices will likely be double!

Please use this link to book a hotel now and tell anyone you know who was planning to go!
https://aws.passkey.com/event/14827516/owner/2281/home

** Sunday night rooms might already be full! **

Just think of how much easier it’ll be to cosplay when you’re staying at the venue!

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Our Hearts Go Out to Orlando

GaymerX attendees and fans,

This is a tragic and pivotal time for the queer community, after beloved members of our community were senselessly taken from us in Orlando. This unspeakable hate crime against our friends and family, gay & queer people of color at a gay Latinx event, shows just how at risk we still are every day in this country and why our fight is far from over.

For the rest of June, GaymerX will be donating $20 of all GaymerX Year Four (GX4) 3-day ticket sales to Pulse Victims Fund, Orlando Youth Alliance and Zebra Youth to a minimum of $1,500

Moving forward, we will be reviewing our security procedures with our team and Santa Clara Hyatt & Convention Center to ensure the continued safety of attendees and volunteers at our events.
GaymerX and its community stands in solidarity with the LGBTQ people of  Orlando and all of the people who now give support in the wake of this tragedy. We will continue to gather, we will continue to fight to build our community together as a family.

 

GaymerX

STRETCH GOALS!! ʕ•`ᴥ•´ʔ

Since GaymerX is run by our community, we wanted to give you all a chance to help us make it awesome!

We’ve added several stretch goals to help us do more! We really need your help to reach out to your friends, the ones who are gonna get that last minute day-of ticket, and make sure they get their tickets and back this campaign ASAP! Getting your tickets NOW makes it a lot easier for us to potentially expand and open up more tickets!

SPEAKING OF TICKETS, we are also opening up more early bird tickets! Some of you noticed and messaged us about how quickly they sold out. It seems like we’re going to be selling out sooner than usual this year!!

Below are the stretch goals we’re looking to reach! Once the campaign is complete, we will also be able to put ticket sales towards these goals as well, so the more tickets we sell the closer we get as well! ୧ʕ•̀ᴥ•́ʔ୨

It really isn’t a lot to raise so please keep spreading the word and also giving us your feedback because at the end of the day that’s gonna be a big factor in what we do!!